Following is some information about using the AV resources at CHEC.

The Coffs Harbour Education Campus has a range of AV facilities in rooms from projectors, IWB to video conferencing. It's highly recommended that you check the room facilities before teaching/presenting.

NEW

A109, DTH150, DTH350 & MLG13 have been upgraded (January 2024)

See 'Lecture Theatres' section below for information

Teaching Spaces

Computer Connection

Some CHEC Campus teaching spaces maybe equipped with a HousePC, Connections are also available for Laptops.

Laptop

Cables

The display cable should already be connected to the wall. The rooms at CHEC have either VGA or HDMI connections.

If your laptop doesn’t have one of these you’ll need a converter. Some are available for loan from the Student Learning Centre (E.G.19) or you can purchase from various shops e.g. Good Guys, Officeworks, JB HiFi or Harvey Norman.

CHSC Staff - there are some adapters/dongles available from CHSC Administration (A.G.23) for your CHSC owned laptops

Internet/Network Access

WiFi Only

Recommended Connection Steps

Step 1: Connect all cables

Step 2: Turn projector on

Step 3: Select Input

Step 4: Turn laptop on

House PC

If the room you’re teaching in has a computer already, login to the computer, the 1st login is;

SCU & TAFE Staff – you need to have a chec.username account (do not use the account that you use in your office) see CHEC lecture theatres, computer labs & teaching spaces Login for more details
CHSC Staff
- 1st Login - staff\username, same password as your office computer (not your DoE account)
- 2nd Login - DoE account same as your email
- See Technology Information For CHSC Staff @ CHEC > Computer Labs/Theatres

Software

The software available is the same as the CHEC Labs - Available Software List

Projector Controls

Extron

Step 1: Press ON button to turn projector on

Step 2: Once the projector has powered on fully (green light on projector is steady) or button stop flashing, select required SOURCE button

VGA		Press the button labelled 'PC', 'Laptop', 'VGA' or 'Source'
HDMI		Press the button labelled 'HDMI' or 'Source'

CLASSROOMS – Connect Laptop to VGA/HDMI cable located on adjacent wall plate. If you are using VGA you will also need to connect the audio cable to the laptop headphone socket

COMPUTER LABS – no connection required as the teacher’s PC is already connected

AMX

Step 1: Tap the touch screen to wake it up

Step 2: Tap the TURN ON button

Step 3: Tap the PROJECTOR button

Step 4: Select your input eg HousePC

Step 5: Turn on the computer

Interactive Whiteboards (IWB)

Can also be referred to as "smartboards"

Controls

The power, input source and volume controls are operated via physical buttons positioned on the front-bottom-right of the display.

OR

Version 1 Control Panel Version 2 Control Panel (Power Button opposite end to Version1)

Supplied

The following cabling interface is supplied via AV wall panel outlets

HDMI
VGA with audio
USB (for touch)

Pen is also supplied however if it's missing please contact the Service Desk

How To Connect

Step 1: Connect your laptop using the cables provided

Step 2: Press the ON button

Step 3: Select your input eg HDMI or VGA etc using the INPUT button

Step 4: Turn on the computer

Troubleshooting

No picture

Solution 1:

Windows Key + P, then select Duplicate

Solution 2:

If it is just a blue screen check that it is switched to the correct input source using the wall controller

Solution 3:

Right mouse click on the desktop
Select screen resolution
Adjust screen resolution to 1920 x 1080
Click on the Apply, the OK button

Solution 4:

If you’re running a Microsoft Powerpoint presentation, turn Presenter View off

End Slide Show, go to the Slide Show tab and un-tick Use Presenter View, the Start Slide Show From Beginning

No sound

Solution 1:

Check volume level or that it isn't muted

Computer
Application/Web Video
Physical - volume switches on wall controller, speaker, IWB or console

Solution 2:

Check the cable is firmly connected

HDMI - will do both video & audio
VGA - you'll also need a 3.5mm audio cable

Projector wont turn on?

Check to see if the power button (looks like a light switch) near the cable inputs on the wall is off.

Otherwise please call Service Desk, under no circumstances attempt to alter any of the setup.

Lecture Theatres

Using Zoom/Teams (Capable Theatres)

Microsoft Teams & Zoom is now facilitated via House PC and USB-C connected BYOD devices in CHEC lecture theatres: A109, DTH150, DTH350 & MLG13

Zoom & Teams desktop application has been installed on the House PC.

Software based video collaboration applications (Zoom / Teams etc ) integrate with room Cameras and Microphones (including audience wireless mics).

If Camera / Mic is reported not working;

1st Check = that they're not muted/volume on the room controls (touch screen) needs to be via the App (Teams, Zoom etc)

2nd Check = Ensure Software Based Video Collaboration Applications use the following Camera and Microphone AV devices to integrate with the rooms Camera and Microphone feeds:

Mic device: "Room AV"
Camera Device: "Room AV"
Speaker Device to Select in Software (Zoom/Teams etc): " Room AV"

Features

Refer to your organisations instructions on Zoom/Teams account access and features available to you:

SCU STAFF: Zoom, MS Teams

TAFE STAFF: Search TAFE Knowledge Base or Technology For Learning Site

CHSC STAFF: Zoom, MS Teams

Extra Prompts:

MS Teams - will ask you to allow a change to the firewall - click the Cancel button
SCU Zoom - sign-in with your SCU email address (you'd normally do SSO on your office computers )

Software Recordings

Please move all locally recorded media to personal removable storage (USB Drives) or organisational cloud storage.

These computers maybe re-imaged (formatted) at any time. Local storage of content is not guaranteed.

Room A1.09

Campus : CHEC Room: A109
Capacity: 45
Hybrid / Collaboration Activated

Technology Facilities

Facilities	Detail
Projectors	2 x Projectors (FHD)
Teaching PC (Windows 11)	Dual Monitors
Laptop Connection
Bluetooth Connectivity	Music Playback from BYOD (Phone)
Document Camera
Cameras X 2	For use with Zoom / MS Teams
Microphones	1 x Lectern Mic 1 x Wireless Hand Held Mic 1 x Wireless Lapel Mic
Hearing Augmentation (Assisted Listening)	Infrared System - Receivers available from the Student Learning Centre (E.G.19)
Wheelchair accessible Lectern
Air-Conditioned

Quick Start Guide

Use the AV Touch panel to Control room Technology (Located on Lectern)

1 -Quick Start Menu (Turn ON)

AV Touch Panel Navigation

1 - Main Menu Navigation

2 - Display Options

Custom display layouts can be achieved

E.g. MS PowerPoint Presenter mode: Show 1 monitor on Both Projectors to keep notes private

Press and & Hold the Project Button.
Select Monitor 1 or Monitor 2.
This will Project the content currently displayed on the selected monitor.

Laptop Connection

1 - Laptop Connectivity

Connect your Laptop using the supplied cable:

USB-C Cable

Or

2.HDMI Cable

Conection Type	Functionality Provided to connected laptop
	Dual Screen Output Room Cameras and Microphones for Zoom/MS Teams use Audio Output to Room AV System Charging
	Single Screen Output Audio Output to Room AV System

IMPORTANT! Only 1 Cable type should be connected to a laptop

If both cables have been connected:

a) Remove both cables and only attach the 1 cable

b) Re-select the Laptop Project buttons on the AV touch panel

Zoom / MS Teams Guide

1 - Device Selection

The AV System provides camera and Microphone integration for use with Zoom & MS Teams on the following devices:

Teaching PC
Laptop USB-C Connection

Correct USB Speaker, Microphone and Camera Devices must be selected within the application utilised.

Device	Selection
Speaker Device	Room AV
Microphone Device	Room AV
Camera Device	Room AV

Camera Controls

1 - Camera Selection and Control

Select the camera icon from the Main Touch panel menu (bottom right):

The Camera menu will appear.
Selecting a camera will change the camera shown in a Zoom / MS Teams call.
Use the Zoom in/out and Direction controls to move/position the Camera show as required.
Press and Hold the Preset Buttons to Store new position presets:

Audio and Microphone Controls

Volume and Microphone Control

1 - Audio and Microphone Controls

AV volume (PC/Laptop) control is located on the Main Menu Page of the AV Touch Panel.
Microphone Mute/Unmute control is located on the Main Menu Page of the AV Touch Panel.
All Microphones are controlled from the 1 Microphone Mute/Unmute button.

.

2 - Microphone Volume

Access Microphone volume Control from the Audio Controls button (located bottom right of touch panel).

Adjust Microphone volume using the slider - This will adjust the volume of all microphones.

NOTE: the microphones volume control does not affect microphone volume in a Zoom / MS Teams Call,

it is for Local room voice amplification only. It does not need to be turned up for use in Zoom/ MS Teams.

BlueTooth Connectivity

1 - Bluetooth Connectivity

Bluetooth connectivity is provided to playback music from phones or other devices.
Access the Audio Controls page to Pair a device:

Press "Pair/Connect" Button

Search for the "Room Name-Bluetooth" on your device to connect e.g "A109-Bluetooth"
You have 60 seconds to complete the pair process, pressing the connect button will start the pairing process again.

Notes:

When the AV system is shut down, bluetooth will disconnect
The Pair process will need to be completed each time bluetooth is required - It will not remember devices by design

Lighting & Room Controls

Room lighting and Air-conditioning operation is controlled from wall panels located next to doorways.

Troubleshooting

Dual Screen Use

Apple/Mac Dual Screen - USB-C

Apple/Mac Laptops connected via the USB-C cable may need to install DisplayLink macOS Software to enable dual monitor output to the AV system
DisplayLink macOS Software can be downloaded from here https://www.synaptics.com/products/displaylink-graphics/downloads/macos

1 - Duplicate / Extend Windows Desktop

Microsoft Windows Display Layouts can be changed on the dual monitors

Windows Key + P, then select Duplicate

8 Useful Keyboard Shortcuts for Windows 10

2 - Power Point Presenter Mode

1. Use PowerPoint Presenter mode and Hide notes on Projectors (Display Notes on Preview Monitors only)

Goto the Slide Show tab and tick Use Presenter View, Start Slide Show From Beginning

2. ON the AV touch panel Press and Hold on the Project buttons to reveal which monitor to show on the projector

Select the monitor that is showing the presentation only
Repeat for both projectors as required:

Audio / Camera Issues - Zoom/MS Teams

1 - Audio Camera Device Selection

Cant access the room Cameras?
Cant hear the far end participants?
Far End Participants cant hear you or advise audio is poor quality?

Ensure correct camera and audio devices are selected within the collaboration application (Zoom / MS Teams):

Follow this guide : AV device selection

Laptop Connectivity

Apple/Mac Dual Screen - USB-C

Apple/Mac Laptops connected via the USB-C cable may need to install DisplayLink macOS Software to enable dual monitor output to the AV system
DisplayLink macOS Software can be downloaded from here https://www.synaptics.com/products/displaylink-graphics/downloads/macos

1 - Laptop Connectivity Options

Connect Your Laptop using the supplied cable:

USB-C Cable

Or

2.HDMI Cable

Connection Type	Functionality Provided to connected laptop
	Dual Screen Output Room Cameras and Microphones for Zoom/MS Teams use Audio Output to Room AV System Charging
	Single Screen Output Audio Output to Room AV System

IMPORTANT! Only 1 Cable type should be connected to a laptop

If both cables have been connected:

a) Remove both cables and only attach the 1 cable

b) Re-select the Laptop Project buttons on the AV touch Panel

Room DTH.150 (D Theatre)

Campus : CHEC Room: DTH.150 (D Theatre)
Capacity: 150
Hybrid / Collaboration Activated

Technology Facilities

Facilities	Detail
Projectors	2 x Projectors
Teaching PC (Windows 11)	Dual Monitors
Laptop Connection
Bluetooth Connectivity	Music Playback from BYOD (Phone)
Document Camera
Cameras X 2	For use with Zoom / MS Teams
Microphones	1 x Lectern Mic 3 x Wireless Hand Held Mic 1 x Wireless Lapel Mic (Additional Mics upon Request)
Hearing Augmentation (Assisted Listening)	Infrared System - Receivers available from the Student Learning Centre (E.G.19)
Air-Conditioned

Quick Start Guide

Use the AV Touch panel to Control room Technology (Located on Lectern)

1 -Quick Start Menu (Turn ON)

AV Touch Panel Navigation

1 - Main Menu Navigation

2 - Display Options

Custom display layouts can be achieved

E,g, PowerPoint Presenter mode: Show 1 monitor on Both Projectors to keep notes private.

Press and & Hold the Project Button.
Select Monitor 1 or Monitor 2.
This will Project the content currently displayed on the selected monitor.

Laptop Connection

1 - Laptop Connectivity

Connect Your Laptop using the supplied cable:

USB-C Cable

Or

2.HDMI Cable

Connection Type	Functionality Provided to connected laptop
	Dual Screen Output. Room Cameras and Microphones for Zoom/MS Teams use. Audio Output to Room AV System. Charging.
	Single Screen Output. Audio Output to Room AV System.

IMPORTANT! Only 1 Cable type should be connected to a laptop

If both cables have been connected:

a) Remove both cables and only attach the 1 cable.

b) Re-select the Laptop Project buttons on the AV touch Panel.

Zoom / MS Teams Guide

1 - Device Selection

The AV System provides camera and Microphones integration for use with Zoom & MS Teams on the following devices:

Teaching PC.
Laptop USB-C Connection.

Correct USB Speaker, Microphone and Camera Devices must be selected within the application utilised.

Device	Selection
Speaker Device	Room AV
Microphone Device	Room AV
Camera Device	Room AV

Camera Controls

1 - Camera Selection and Control

Select the camera icon from the Main Touch panel menu (bottom right):

The Camera menu will appear.
Selecting a camera will change the camera shown in a Zoom / MS Teams call.
Use the Zoom in/out and Direction controls to move/position the Camera show as required.
Press and Hold the Preset Buttons to Store new position presets:

Audio and Microphone Controls

Volume and Microphone Control

1 - Audio and Microphone Controls

AV volume (PC/Laptop) control is located on the Main Menu Page of the AV Touch Panel.
Microphone Mute/Unmute control is located on the Main Menu Page of the AV Touch Panel.
All Microphones are controlled from the 1 Microphone Mute/Unmute button.

2 - Microphone Volume

Access Microphone volume Control from the Audio Controls button (located bottom right of touch panel).

Adjust Microphone volume using the slider - This will adjust the volume of all microphones.

NOTE: the microphones volume does not affect microphone volume in a Zoom/ MS Teams Call

it is for Local room voice amplification only. It does not need to be turned up for use in Zoom/ MS Teams.

BlueTooth Connectivity

1 - Bluetooth Connectivity

Bluetooth connectivity is provided to playback music from Phones or other Devices.
Access the Audio Controls page to Pair a device:

Press "Pair/Connect" Button.

Search for the "Room Name-Bluetooth" on your device to connect e.g "A109-Bluetooth"
You have 60 seconds to complete the pair process, pressing the connect button will start the pairing process again.

Notes:

When the AV system is shut down, bluetooth will disconnect.
The Pair process will need to be completed each time bluetooth is required - It will not remember devices by design.

Lighting & Room Controls

Room Lighting Control

1 - Room Lighting

Room Lighting can be adjusted at the Lectern.

Press the button located in the bottom right of the AV touch panel.

Adjust room lighting to requirements.

Stage Lighting Control

1 - Stage Lighting Control

Stage lighting control is available from the Lights page.

Press the button located in the bottom right of the AV touch panel.
Press the button.

3. Select the "ON" button to illuminate the lectern area.

Lighting can be dimmed up and down using the arrow buttons

Projector / Screen Control

1 - Manual Project/Screen Control

Projectors and screens can be manually operated via the "Room Control" Page.

Select the Room Controls Icon from the bottom of the AV Touch Panel.

2. Select a projector to manually operate projector and screen.

Troubleshooting

Dual Screen Use

Apple/Mac Dual Screen - USB-C

Apple/Mac Laptops connected via the USB-C cable may need to install DisplayLink macOS Software to enable dual monitor output to the AV system
DisplayLink macOS Software can be downloaded from here https://www.synaptics.com/products/displaylink-graphics/downloads/macos

1 - Duplicate / Extend Windows Desktop

Microsoft Windows Display Layouts can be changed on the dual monitors

Windows Key + P, then select Duplicate

8 Useful Keyboard Shortcuts for Windows 10

2 - Power Point Presenter Mode

1 Use Power Point Presenter mode and Hide notes on Projectors (Display Notes on Preview Monitors only)

Goto the Slide Show tab and tick Use Presenter View, Start Slide Show From Beginning

2. ON the AV touch panel Press and Hold on the Project buttons to reveal which monitor to show on the projector.

Select the monitor that is showing the presentation only.
Repeat for both projectors as required:

Audio / Camera Issues - Zoom/MS Teams

1 - Audio Camera Device Selection

Cant access the room Cameras?
Cant hear the far end participants?
Far End Participants cant hear you or advise audio is poor quality?

Ensure correct camera and audio devices are selected within the collaboration application (Zoom / MS Teams):

Follow this guide : AV device selection

Laptop Connectivity

Apple/Mac Dual Screen - USB-C

Apple/Mac Laptops connected via the USB-C cable may need to install DisplayLink macOS Software to enable dual monitor output to the AV system
DisplayLink macOS Software can be downloaded from here https://www.synaptics.com/products/displaylink-graphics/downloads/macos

1 - Laptop Connectivity Options

Connect Your Laptop using the supplied cable:

USB-C Cable

Or

2.HDMI Cable

Conection Type	Functionality Provided to connected laptop
	Dual Screen Output Room Cameras and Microphones for Zoom/MS Teams use Audio Output to Room AV System Charging
	Single Screen Output Audio Output to Room AV System

IMPORTANT! Only 1 Cable type should be connected to a laptop

If both cables have been connected:

a) Remove both cables and only attach the 1 cable.

b) Re-select the Laptop Project buttons on the AV touch Panel.

Room DTH.350 / DTH.500 (D Theatre)

Campus : CHEC Room: DTH.350 / DTH.500
Capacity: 350 /500
Hybrid / Collaboration Activated

Technology Facilities

Facilities	Detail
Projectors / Screens	3 x Projectors (FHD)
Teaching PC (Windows 11)	Dual Monitors
Laptop Connection
Bluetooth Connectivity	Music Playback from BYOD (Phone)
Document Camera
Cameras X 2	For use with Zoom / MS Teams
Microphones	1 x Lectern Mic 3 x Wireless Hand Held Mic 1 x Wireless Lapel Mic (Additional Mics upon Request)
Performing Arts and Events AV facilities	DMX Stage Lighting System Digital Audio Console AV analogue and Digital Patch facilities Event AV Control area (bio booth) Motorised Trussing
Hearing Augmentation (Assisted Listening)	Infrared System - Receivers available from the Student Learning Centre (E.G.19)
Wheelchair accessible Lectern	Height Adjustable Lectern (Motorised)
Air-Conditioned

Quick Start Guide

Use the AV Touch panel to Control room Technology (Located on Lectern).

1 -Quick Start Menu (Turn ON)

AV Touch Panel Navigation

1 - Main Menu Navigation

2 - Display Options

Custom display layouts can be achieved

E,g, PowerPoint Presenter mode: Show 1 monitor on Both Projectors to keep notes private

Press and & Hold the Project Button.
Select Monitor 1 or Monitor 2.
This will Project the content currently displayed on the selected monitor.

Laptop Connection

1 - Laptop Connectivity

Connect Your Laptop using the supplied cable:

USB-C Cable

Or

2.HDMI Cable

Conection Type	Functionality Provided to connected laptop
	Dual Screen Output Room Cameras and Microphones for Zoom/MS Teams use Audio Output to Room AV System Charging
	Single Screen Output Audio Output to Room AV System

IMPORTANT! Only 1 Cable type should be connected to a laptop

If both cables have been connected:

a) Remove both cables and only attach the 1 cable.

b) Re-select the Laptop Project buttons on the AV touch Panel.

Zoom / MS Teams Guide

1 - Device Selection

The AV System provides camera and Microphones integration for use with Zoom & MS Teams on the following devices:

Teaching PC.
Laptop USB-C Connection.

Correct USB Speaker, Microphone and Camera Devices must be selected within the application utilised.

Device	Selection
Speaker Device	Room AV
Microphone Device	Room AV
Camera Device	Room AV

Camera Controls

1 - Camera Selection and Control

Select the camera icon from the Main Touch panel menu (bottom right):

The Camera menu will appear.
Selecting a camera will change the camera shown in a Zoom / MS Teams call.
Use the Zoom in/out and Direction controls to move/position the camera show as required.
Press and Hold the Preset Buttons to Store new position presets:

Audio and Microphone Controls

Volume and Microphone Control

1 - Audio and Microphone Controls

AV volume (PC/Laptop) control is located on the Main Menu Page of the AV Touch Panel.
Microphone Mute/Unmute control is located on the Main Menu Page of the AV Touch Panel.
All Microphones are controlled from the 1 Microphone Mute/Unmute button.

2 - Microphone Volume

Access Microphone volume Control from the Audio Controls button (located bottom right of touch panel).

Adjust Microphone volume using the slider - This will adjust the volume of all microphones.

NOTE: the microphones volume does not affect microphone volume in a Zoom/ MS Teams Call.

Microphone volume is for Local room voice amplification only. It does not need to be turned up for use in Zoom/ MS Teams.

BlueTooth Connectivity

1 - Bluetooth Connectivity

Bluetooth connectivity is provided to playback music from personal phones and devices.
Access the Audio Controls page to Pair a bluetooth device:

Press "Pair/Connect" Button

Search for the "Room Name-Bluetooth" on your device to connect e.g "A109-Bluetooth"
You have 60 seconds to complete the pair process, pressing the connect button will start the pairing process again.

Notes:

When the AV system is shut down, bluetooth will disconnect.
The Pair process will need to be completed each time bluetooth is required - It will not remember devices by design.
Volume of bluetooth audio is controlled from the device, not the room volume controls.

Additional Audio Controls

1 - Stage Fill Speakers

Additional speakers are located on the Stage Ceiling pointing back towards the presentation floor/ Lectern.
These can be attenuated independently if required via the "Stage Fill Controls" found in the Audio Controls menu.

2 - Aux Audio Controls

Additional Audio inputs and hardwired microphones can be patched in the Room AV system and accessed via the "Aux Audio Controls Page"
These can be attenuated independently if required.

Lighting & Room Controls

Room Lighting Control

1 - Room Lighting

Room Lighting can be adjusted at the Lectern.

Press the button located in the bottom right of the AV touch panel.

Adjust room lighting to requirements.

Stage Lighting Control

1 - Stage Lighting Control

Stage lighting control is available from the Lights page.

Press the button located in the bottom right of the AV touch panel.
Press the button.

3. Select "ALL ON" to turn on 8 lights, illuminating the entire front of the stage area

OR

4. Turn on any of the 8 Lights individually - Descriptions are given above each control to identify a location that will be illuminated.

Lighting can be dimmed up and down using the arrow buttons

2 - Coloured Stage Light Control

A subset of Coloured stage Lights can be controlled from the lectern AV Touch panel.

Select "Coloured Lights" from the Stage Lighting Menu (Bottom Right)
Select Colours to illuminate either

a) The Rear stage curtain

b) The Stage Area

Theatrical Lighting Control

Advanced Theatrical Lighting control controls are facilitated via a Lighting Control desk at the Bio Booth.

Contact Technology Services for access.

Room Combine - DTH.500

1 - Combine D350 / D150

When the D150/D350 operable wall is open (DTH.500 Mode)

the AV system is required to be in "Combined Mode"

This facilitates:

Room Lighting Control synchronisation.
Audio Content/ Microphones in DTH.350 are broadcast to the Speakers in DTH.150 theatre, to provide clear audio coverage to the entire theatre.

Select the Room Controls Icon from the bottom of the AV Touch Panel

2. Press " Room Combine "

Curtain Controls

1 - Curtain Controls

Front and Rear Stage Curtain control can be controlled from:

Wall Panel controls located in the Stage Right Wing.
Via the AV Touch Panel under the Room Controls page.

Select the Room Controls Icon from the bottom of the AV Touch Panel.

2. Operate Curtain controls.

Projector / Screen Control

1 - Manual Project/Screen Control

Projectors and screens can be manually operated via the "Room Control" Page.

Select the Room Controls Icon from the bottom of the AV Touch Panel.

2. Select a projector to manually operate projector and screen.

Troubleshooting

Dual Screen Use

Apple/Mac Dual Screen - USB-C

Apple/Mac Laptops connected via the USB-C cable may need to install DisplayLink macOS Software to enable dual monitor output to the AV system.
DisplayLink macOS Software can be downloaded from here https://www.synaptics.com/products/displaylink-graphics/downloads/macos.

1 - Duplicate / Extend Windows Desktop

Microsoft Windows Display Layouts Can be changed on the dual monitors

Windows Key + P, then select Duplicate

8 Useful Keyboard Shortcuts for Windows 10

2 - Power Point Presenter Mode

1 Use PowerPoint Presenter mode and Hide notes on Projectors (Display Notes on Preview Monitors only)

Goto the Slide Show tab and tick Use Presenter View, Start Slide Show From Beginning.

2. ON the AV touch panel Press and Hold on the Project buttons to reveal which monitor to show on the projector.

Select the monitor that is showing the presentation only.
Repeat for both projectors as required:

Audio / Camera Issues - Zoom/MS Teams

1 - Audio Camera Device Selection

Cant access the room Cameras?
Cant hear the far end participants?
Far End Participants cant hear you or advise audio is poor quality?

Ensure correct camera and audio devices are selected within the collaboration application (Zoom / MS Teams):

Follow this guide : AV device selection

Laptop Connectivity

Apple/Mac Dual Screen - USB-C

Apple/Mac Laptops connected via the USB-C cable may need to install DisplayLink macOS Software to enable dual monitor output to the AV system
DisplayLink macOS Software can be downloaded from here https://www.synaptics.com/products/displaylink-graphics/downloads/macos

1 - Laptop Connectivity Options

Connect Your Laptop using the supplied cable:

USB-C Cable

Or

2.HDMI Cable

Conection Type	Functionality Provided to connected laptop
	Dual Screen Output Room Cameras and Microphones for Zoom/MS Teams use Audio Output to Room AV System Charging
	Single Screen Output Audio Output to Room AV System

IMPORTANT! Only 1 Cable type should be connected to a laptop

If both cables have been connected:

a) Remove both cables and only attach the 1 cable.

b) Re-select the Laptop Project buttons on the AV touch Panel.

Room MLG.13

Campus : CHEC Room: MLG.13
Capacity: 30
Hybrid / Collaboration Activated

Technology Facilities

Facilities	Detail
Projectors	2 x Projectors
Teaching PC (Windows 11)	Dual Monitors
Laptop Connection
Bluetooth Connectivity	Music Playback from BYOD (Phone)
Document Camera
Cameras X 2	For use with Zoom / MS Teams
Microphones	18 x Delegate/Desk Microphones @Student Tables for Hybrid Colaboration 1 x Lectern Mic 1 x Wireless Hand Held Mic 1 x Wireless Lapel Mic
Hearing Augmentation (As sited Listening)	Infrared System - Receivers available from the Student Learning Centre (E.G.19)
Wheelchair accessible Lectern
Air-Conditioned

Quick Start Guide

Use the AV Touch panel to Control room Technology (Located on Lectern)

1 -Quick Start Menu (Turn ON)

AV Touch Panel Navigation

1 - Main Menu Navigation

2 - Display Options

Custom display layouts can be achieved

E,g, Powerpoint Presenter mode: Show 1 monitor on Both Projectors to keep notes private

Press and & Hold the Project Button
Select Monitor 1 or Monitor 2
This will Project the content currently displayed on the selected monitor

Laptop Connection

1 - Laptop Connectivity

Connect Your Laptop using the supplied cable:

USB-C Cable

Or

2.HDMI Cable

Conection Type	Functionality Provided to connected laptop
	Dual Screen Output Room Cameras and Microphones for Zoom/MS Teams use Audio Output to Room AV System Charging
	Single Screen Output Audio Output to Room AV System

IMPORTANT! Only 1 Cable type should be connected to a laptop

If both cables have been connected:

a) Remove both cables and only attach the 1 cable.

b) Re-select the Laptop Project buttons on the AV touch Panel.

Zoom / MS Teams Guide

1 - Device Selection

The AV System provides camera and Microphones integration for use with Zoom & MS Teams on the following devices:

Teaching PC.
Laptop USB-C Connection.

Correct USB Speaker, Microphone and Camera Devices must be selected within the application utilised.

Device	Selection
Speaker Device	Room AV
Microphone Device	Room AV
Camera Device	Room AV

Camera Controls

1 - Camera Selection and Control

Select the camera icon from the Main Touch panel menu (bottom right):

The Camera menu will appear.

Automatic Cameras (Camera Automation) Mode

Icons will Show the Active Desk Microphone OR You can select to activate a delegate desk Microphone.
Activating a delegate desk Microphone will result the Camera(s) switching automatically to the postion of the active microphone/talker.
Pressing the "Mic Clear" Button will deactivate desk microphones and Return the camera/angle back to either

a) The Lectern or

b) the Audience , depending if the "Audience" or "lectern buttons" are engaged

Manual Cameras Mode

Select a camera
Use the Zoom in/out and Direction controls to move/position the Camera show as required.
Press and Hold the Preset Buttons to Store new position presets:

Audio and Microphone Controls

Volume and Microphone Control

1 - Audio and Microphone Controls

AV volume (PC/Laptop) control is located on the Main Menu Page of the AV Touch Panel.
Microphone Mute/Unmute control is located on the Main Menu Page of the AV Touch Panel.
All Microphones are controlled from the 1 Microphone Mute/Unmute button.

2 - Microphone Volume

Access Microphone volume Control from the Audio Controls button (located bottom right of touch panel.

Adjust Microphone volume using the slider - This will adjust the volume of all microphones.

NOTE: the microphones volume does not affect microphone volume in a Zoom/ MS Teams Call

it is for Local room voice amplification only. It does not need to be turned up for use in Zoom/ MS Teams.

BlueTooth Connectivity

1 - Bluetooth Connectivity

Bluetooth connectivity is provided to playback music from Phones or other Devices.
Access the Audio Controls page to Pair a device:

Press "Pair/Connect" Button

Search for the "Room Name-Bluetooth" on your device to connect e.g "A109-Bluetooth"
You have 60 seconds to complete the pair process, pressing the connect button will start the pairing process again.

Notes:

When the AV system is shut down, bluetooth will disconnect
The Pair process will need to be completed each time bluetooth is required - It will not remember devices by design

Lighting & Room Controls

Airconditioning Control is via a standard wall panels located next to doorways

Troubleshooting

Dual Screen Use

Apple/Mac Dual Screen - USB-C

Apple/Mac Laptops connected via the USB-C cable may need to install DisplayLink macOS Software to enable dual monitor output to the AV system
DisplayLink macOS Software can be downloaded from here https://www.synaptics.com/products/displaylink-graphics/downloads/macos

1 - Duplicate / Extend Windows Desktop

Microsoft Windows Display Layouts Can be changed on the dual monitors

Windows Key + P, then select Duplicate

8 Useful Keyboard Shortcuts for Windows 10

2 - Power Point Presenter Mode

1 Use PowerPoint Presenter mode and Hide notes on Projectors (Display Notes on Preview Monitors only)

Goto the Slide Show tab and tick Use Presenter View, start Slide Show From Beginning.

2. ON the AV touch panel Press and Hold on the Project buttons to reveal which monitor to show on the projector

Select the monitor that is showing the presentation only
Repeat for both projectors as required:

Audio / Camera Issues - Zoom/MS Teams

1 - Audio Camera Device Selection

Cant access the room Cameras?
Cant hear the far end participants?
Far End Participants cant hear you or advise audio is poor quality?

Ensure correct camera and audio devices are selected within the collaboration application (Zoom / MS Teams):

Follow this guide : AV device selection

Laptop Connectivity

Apple/Mac Dual Screen - USB-C

Apple/Mac Laptops connected via the USB-C cable may need to install DisplayLink macOS Software to enable dual monitor output to the AV system
DisplayLink macOS Software can be downloaded from here https://www.synaptics.com/products/displaylink-graphics/downloads/macos

1 - Laptop Connectivity Options

Connect Your Laptop using the supplied cable:

USB-C Cable

Or

2.HDMI Cable

Conection Type	Functionality Provided to connected laptop
	Dual Screen Output Room Cameras and Microphones for Zoom/MS Teams use Audio Output to Room AV System Charging
	Single Screen Output Audio Output to Room AV System

IMPORTANT! Only 1 Cable type should be connected to a laptop

If both cables have been connected:

a) Remove both cables and only attach the 1 cable

b) Re-select the Laptop Project buttons on the AV touch Panel

Room Oth.96

In OTH96, the controls for this space are via this console (Touch Panel);

Recommendation - use the HousePC, add your media (DVD/CD/USB) to this computer

How To Display Content on Projectors

Step 1: Select Input (HousePC, VGA, HDMI, Visualiser)

Step 2: Select Projector (s) desired to show Selected source

Step 3: Project Buttons will illuminate green to indicate they are displaying the selected source on the preview area

Step 4: Login To HousePC

Step 5: Unmute Program Volume using the volume controls on the console (Touch Panel)

Camera Controls

Step 1: Select desired camera

Step 2: Move the camera using the provided button controls

Step 3: Zoom the camera in/out using the provided button controls

Microphone Mute/Unmute - Room

Microphone mute/unmute and volume controls located on the console touch panel

Control what you hear in the room only - It does not affect what far end Video Conferencing participants hear

Missing Controls

The centre wallpaper/background is very similar to the HousePC, touch the centre of the screen

Meeting Spaces

Room A1.20

Room A1.20 is a bookable meeting space facilitating software based Video Conferencing applications (Zoom, Ms Teams etc).

Contact CHEC campus room bookings to make a booking CHEC Facilities System, chec.roombook@tafensw.edu.au or 02 6659 3093

Meeting Space A1.20 requires you to bring-your-own-device (BYOD)

AV Facilities:

USB PTZ (Pan Tilt Zoom) Camera
USB Table Microphones
2 x 65" Displays
Phone
USB-C Connection - Single Cable connection for BYOD devices. Provides connection to 2 x Displays, USB Camera, Microphones and Audio.

Getting Started – Using your Own Laptop or Device.

Plug in the provided USB-C cable into your Laptop.

This single cable provides connection to the displays, camera, microphone and speaker.

2. Turn on your device and sign in.

The displays will automatically turn on (usually after you have signed in).

The displays will automatically turn off 5 minutes after you remove the cable or shut down your device.

3. Adjust your screen layouts as required:

Hold down the the “Windows” key and the “P” key on your keyboard to select ‘Duplicate’ or ‘Extend’ to adjust display layouts.

USB Audio & Camera Devices to select on your device

Ensure the following audio and camera devices are selected in your preferred collaboration / video conference software application (MS Teams / Zoom etc):

Camera: ‘Logi Group Cam’
Microphone: ‘Echo Cancelling Speakerphone (Logi Group Speakerphone)’
Speaker: ‘Echo Cancelling Speakerphone (Logi Group Speakerphone)’

Camera & Microphone Operation

The camera can be repositioned (Pan/Tilt) and zoomed in/out using the remote control or the controls on the speakerphone unit located on the meeting room table.

Move the Camera (Pan/Tilt) using the < > ^ ˅ buttons
Zoom in/out using the + and – buttons
Recall Camera pre-set positions using the numerical 1-6 buttons.
Mute/Unmute the microphones during a call using the microphone buttons.
Volume can be adjusted using the speaker buttons.

Trouble Shooting

Issue: Displays do not turn on / no image on displays

FIX: Some laptops/devices including Apple Devices may need to install the following ‘Displaylink’ drivers to utilise the room technology: https://www.synaptics.com/products/displaylink-graphics/downloads.

Issue: Camera not displaying within application, far end cannot hear or be heard.

FIX: Within the application select the correct USB audio and camera devices as stated here

Issue: Both displays display the same content.

FIX: Hold down the “Windows” key and the “P” key on your keyboard to select ‘Duplicate’ or ‘Extend’ to adjust display layouts.

FAQs

Q. How do I play a DVD?

A. You need to play it via a computer.

Step 1: Open File Explorer

Step 2: Right click on the DVD drive

Step 3: Select Play with VLC Media Player

If you don't have a CD/DVD player in your computer you can borrow an external player from the Student Learning Centre (E.G.19).

Q. What is different about a Interactive White Board (IWB)?

A.
Can be used either just like a projector or if you want to use the interactive component then you need to plug the USB cable in.

Require AV Support?

Some rooms have a phone to contact the service desk for assistance, if not please contact the CHEC Service Desk.

If you are planning an event that requires AV support please contact the CHEC Service Desk.