How do I use OneDrive?

This article will give you a basic overview of how to use OneDrive

As part of SCU's email system, staff and students all have access to a free OneDrive account. OneDrive is Microsoft's cloud storage system, allowing you to upload, edit, and share files. This is particularly helpful for accessing work from off-campus, backing up research material, and sharing files between staff and students that may be too large to email. Each student and staff member is allotted 5TB of storage in their OneDrive account.

Your SCU OneDrive account will only be accessible while your SCU email account remains active. Please ensure you have all of your data backed up to an alternate location before completing your enrolment or contract with SCU.

How to access OneDrive

Step 1: To access OneDrive, login to your SCU email account.

Step 2: From the top left corner click on the tile icon, and select OneDrive. You will now be redirected to your personal OneDrive document library.

Upload Files into Onedrive

To upload your files into your OneDrive account, click on Upload -> Files then browse to where your files are located on your computer. 

Share a folder or file with anyone at SCU

If you need to share the OneDrive link to a wide range of people, please use this article:  Upload file/folder and Share OneDrive link

Sharing folder or files with a specific SCU staff or student

If you want a particular person to have access to the file, use these instructions. 

Step 1:  For the file that you want to share, selecting the circle icon on the left side

Step 2:  From the top menu, select Share

Step 3: Type in the SCU email address

Step 4: Click the Send Button

Once your message has been successfully sent, you will see this image

Creating documents with Office Online

Another great feature of using OneDrive is that it integrates directly into Office365 online, meaning you can create documents using the online applications, such as Word and Exel. This is particularly handy for when you're on the go and may not have access to the full application.

To start a new document, click +New, then select which type of document you'd like to create. This will open up the online version of the application, which will display similar to the desktop version.

You'll also be able to edit any documents you've uploaded here, meaning you won't need to download them in order to continue your work (which is great for shared files that multiple people will be making changes to).

OneDrive for mobile 

To access OneDrive from your iOS or Android device, download the OneDrive application from the App Store/Play Store. Once you open the app, login using your SCU email address, which will then direct you to the SCU email login screen, prompting you for your address and password.

Once you've logged in you will be able to access all of your files as normal, however if you wish to edit any documents you will need to ensure you have the appropriate application on your device. If you don't have the app already installed, OneDrive will prompt you to download it from the App Store before proceeding (you will then need to login to these applications using your SCU email details, as with OneDrive).